What to take away
- • The estimate type matters more than the estimate number.
- • Access, stairs, long carries, and bulky items are the usual sources of added charges.
- • Post-move costs are typically larger than the move itself.
Three kinds of estimate
A binding estimate fixes the price for the inventory listed. A non-binding estimate is a prediction and can change with actual weight or hours. A binding not-to-exceed estimate sets a ceiling but lets the final price come in lower.
Ask which one you are being given, in writing, before you compare two numbers as if they were the same thing.
What commonly gets added
- • Long carry — distance between the truck and the door
- • Stair or elevator charges, and shuttle fees when a full-size truck cannot reach the property
- • Packing materials and packing labour, when you assumed it was included
- • Bulky or specialty items: pianos, safes, treadmills, oversized glass, large televisions
- • Storage-in-transit when the two closing dates do not line up
Valuation is not insurance
Released-value protection is usually included at no charge and pays a fixed amount per pound per item — which is very little for anything modern and light. Full-value protection costs more and works differently.
If you own something you could not replace comfortably, ask specifically how it is covered and what documentation is required before the truck is loaded.
The costs after the move
Deposits, connection fees, window coverings, storage solutions, a mattress, one or two rooms of furniture, paint, cleaning, and the small hardware runs that never appear in any budget.
Plan a post-move line item deliberately. It is the difference between a settled first month and a stressful one.
Rates, tariffs, and consumer protections vary by carrier, state, and whether a move is local or interstate. Confirm terms directly with the companies you are considering.